This Privacy Policy sets out what personal data Rankform (‘we’) collects, why, how long we keep it and what rights the data subject has. We process data in accordance with the General Data Protection Regulation (GDPR) and the Dutch implementing act (UAVG).
1. What data we collect
We receive personal data when you write to us or fill in the demo request form on the site:
- your name, work email address and company name;
- any other contact details you choose to give;
- the content of your message or request.
The site shows no advertising and sells no data. For visit statistics we use Google Analytics — only if you agree to it in the cookie banner; until you agree, no analytics cookies are set. You can withdraw your consent at any time via the ‘Cookies’ link at the bottom of the page.
2. Purpose and legal basis
We use the data in your message or request solely to contact you about it, to reply and, where we both agree, to discuss working together. The legal basis is your consent, given by contacting us, and, at the contracting stage, the steps taken at your request before entering into a contract.
3. Retention period
We keep enquiry data for as long as we need it to deal with the enquiry, and in any case no longer than 24 months after the last exchange if no contract follows. After that we delete it.
If you sign in to the workspace with Google or Microsoft, the provider gives us your name and email, and Google also a link to your profile photo. We never see your password there and get no access to your mail, files or contacts.
4. Transfer to third parties
We do not sell your data or pass it to third parties for marketing. It may be processed on our instructions by providers of technical infrastructure (hosting, email, web analytics) that offer an adequate level of protection, and it may be disclosed in response to a lawful request from the authorities.
5. Client data on the platform
Data that a client company uploads to its workspace on the Rankform platform belongs to that client. Company workspaces are isolated from one another, and access within a company is controlled by the roles the client defines. Processing of that data is covered by a separate agreement with the client.
6. Your rights
You have the right to be told how your data is processed, to have it corrected or erased, to withdraw your consent, and to restrict or object to processing. To exercise those rights, write to us at the address below. You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) or with the supervisory authority in your country of residence.
7. Contact
For personal data matters: info@rankform.nl
8. Changes to this Policy
We may update this Policy. The current version is always on this page, with the date it was last changed.