Leave & Absence calculates each person’s balance from their contract, schedule and country rules, routes every request through your company structure and prepares a monthly statement for payroll.
An employee wants to book time off quickly. A manager needs to see who is away before saying yes. HR wants the numbers to add up at month end.
One person works five days a week, another three. One has 24 days in their contract, another 20, and a third joined in May. Each balance follows that person’s own rules.
| Person | Schedule | Entitlement | Accrued | Used | Available | Note |
|---|---|---|---|---|---|---|
| Emily Carter | Mon–Fri | 24 | 20 | 5.5 | 14.5 | 3 d. expire 31 Dec |
| Laura Davies | Mon, Wed, Fri | 12 | 10 | 4 | 6 | part-time |
| Adam Parker | Mon–Fri | 20 | 11.67 | 2 | 9.67 | joined 4 May |
Who is away this week, who will be away next month and which holidays are coming. Overlaps are visible before a request is approved.
At month end, one statement with your own payroll codes. During the month, applications are filled in from your templates automatically.
| Staff no. | Person | 1 | 2 | 3 | 4 | 5 | 6 | 7 | Total |
|---|---|---|---|---|---|---|---|---|---|
| NV-014 | Adam Parker | AL | AL | 2 | |||||
| NV-021 | Emily Carter | SL | SL | 2 | |||||
| NV-033 | Hannah Clarke | BT | BT | BT | 3 | ||||
| NV-047 | Kate Nolan | WH | WD | 2 |
I, Olivia Bennett, request annual leave from 23 November 2026, 4 working days in total.
On the team calendar colleagues see leave and remote work. Sick leave and family matters appear as “Other type of absence”. The actual type is visible to the person, their manager and the approver. This is a platform rule, so nobody can forget to switch it on.
Balances, history and analytics export to Excel at any time. If a payment is delayed, the workspace keeps working fully for a week and then switches to read-only. HR data is never deleted because of a payment.
No feature tiers and no add-ons. Every workspace gets the whole tool.
The full guide with every setting is inside the workspace: management sees it right after sign-up.
A seat is a person in the team. From 50 people the rate drops for the whole team, not only for those above 50.
| People in the team | Per person / month | Minimum invoice | −15 %Billed annually |
|---|---|---|---|
| 1–49 | €2.90 | €29 | €2.45 |
| 50–99 | €2.70 | €135 | €2.30 |
| 100–199 | €2.50 | €250 | €2.10 |
| 200–499 | €2.30 | €460 | €1.95 |
| 500–999 | €2.10 | €1,050 | €1.80 |
| 1000+ | €1.90 | €1,900 | €1.60 |
14 days free, no card. A yearly plan is billed upfront and is non-refundable; people added during the year are billed monthly in proportion to the days remaining.
Your team comes in with one Excel or CSV file, and offices and departments are created from it. Current balances load with a second file, so the workspace starts from the numbers you have today.
Holidays belong to a country. Each office gets its own calendar, and a person’s request automatically skips their office’s holidays and their own days off.
Colleagues see only leave and remote work. Sick leave and family matters appear as “Other type of absence”. The actual type is visible to the person, their manager and the approver.
Whatever you choose: they expire, all carry over or up to a set number carries over. The workspace shows by name whose days will expire on 31 December, already in October.
No. The workspace runs in any browser, and people who prefer their phone can use the Telegram bot for requests, balances and decisions.
Every setting and worked examples are in the guide inside the workspace. Management sees it right after sign-up; employees find answers in “Support”.
Configure workspace → Presentation, PDF19 pages: what spreadsheets really cost, analytics for management, approvals, rules, documents and security. A file you can forward to whoever makes the decision.
Download the PDF →
