Requests, approvals, balances, carry-over and expiry all happen automatically. The team can see who is away. You can see what it costs before it costs you.
14 days free. No card. You can export your data at any time.
Days that nobody counted properly surface at the year end as arguments, expired days and money.
Every request waits on one busy person. When that person is away, everything stops.
Hours per month go into keeping one spreadsheet honest. That is a job for software.
Rankform suits teams of ten people and up, with offices in one country or several. Each of the three groups gets something different out of it.
How many days expire on 31 December, and exactly whose. Who has not taken leave for a year. Where decisions have been sitting in a queue for weeks. The analytics name people and actions instead of drawing charts.
You set the rules once: the yearly entitlement, the accrual, the carry-over and each country’s public holidays. After that the balances look after themselves, and at the year end there is nothing to reconcile by hand. The report for management exports to Excel as three sheets.
A request takes a minute, from a phone. The balance and anything pending sit on the home screen. The reason for sick leave stays between the person, their manager and whoever approves it.
The person picks the dates and the workspace shows immediately how many working days that uses and how many are left. Weekends follow their own schedule, their office’s public holidays are excluded automatically, and a half day counts as 0.5.
One person works five days a week, another three. One has 24 days in their contract, another 20, and a third joined in May. The workspace works each person out by their own schedule and their own entitlement, so at the year end there is nothing to reconcile.
Who is away this week, who will be away next month, and which public holidays are coming. Clashes are visible before approval rather than after.
Not one shared inbox for the whole company: each person has their own approver, and beside them a stand-in for when the approver is on leave. If someone has no manager, the decision goes to a workspace administrator from the start.
Not a report for the sake of a report, but four questions a manager answers on a Monday morning. Whose days are about to expire. Who has not taken leave for a year. Whether short spells of sick leave have quietly become a pattern. Where the decision queue has stalled.
No implementation project, no consultants, no training. The longest part is not the setup; it is putting together the file with your team in it.
Email, password, company name. No card and no sales call: your trial starts immediately.
≈ 5 minutesAn .xlsx or .csv file: email, name, position, department, office, manager, start date. Offices and departments are created from the file itself, managers are matched by email — the whole team goes in from one file, ten people or several thousand.
≈ 10 minutesThe whole entitlement on 1 January, or a twelfth of it each month. Before you save, the workspace shows what that rule gives every single person on your team. Any balances people already have come in as a second file.
The same dayA seat is a person in the team. From 50 people the rate drops for the whole team, not only for those above 50.
Configure workspace| People in the team | Per person / month | Minimum invoice |
|---|---|---|
| 1–49 | €4.50 | €45 |
| 50–99 | €4.20 | €210 |
| 100–199 | €3.90 | €390 |
| 200–499 | €3.60 | €720 |
| 500–999 | €3.30 | €1,650 |
| 1000+ | €3.00 | €3,000 |
The minimum invoice of €45 is ten seats: a team of fewer than ten is billed for ten. Other tools on the platform have their own prices, each on its own page.
Your team comes in from one .xlsx or .csv file - offices and departments are created from it automatically. The balances people already have are imported as a second file, so nothing resets: the workspace starts from the numbers you hold today.
Public holidays belong to a country: each office gets its own calendar, and a request automatically skips that person’s holidays and their own weekend schedule. A company day off is a single record that covers every office at once.
In the team calendar colleagues see only leave and work from home; sick leave and family matters appear as ‘Another type of absence’. The real type is visible to the person, their manager and whoever approves the request. This is a platform rule, not a setting - there is nothing to forget to switch on.
Whatever rule you choose: days expire, all of them carry over, or no more than N carry over. And the tool names, person by person, whose days will expire on 31 December - as early as October, not on the 30th.
No. The same tool serves a team of ten and a company of tens of thousands - the whole team comes in from one file. The per-person rate drops from 50 people and again at 100, 200, 500 and 1,000 - down to €3.00 per person.
No. The trial is 14 days of full functionality, no card. After that billing is monthly; if a payment is late, the workspace keeps working in full for another week and then goes read-only - personnel data is never deleted.
Any time: balances, history and analytics export to a spreadsheet in one click, and there is no annual commitment. We deliberately build no locks on the way out - a product should be worth staying for.
All 14 sections: offices and public holidays, absence types, entitlements and accrual, importing people, who sees what, requests, the calendar, analytics, seats and the invoice. The same help that sits inside the workspace.
Open the guide → Presentation, PDF14 pages: what breaks without a tool, how approvals work, what the company gets and what the team gets, security and price. A file you can forward to whoever makes the decision.
Download the PDF →